SPP: Public Agency Procedural Compliance Self-Assessment

Cyclical MonitoringQuestions and Answers

Conducting the Self-Assessment


The procedural compliance self-assessment uses sampling techniques, in part, to develop a data set. Three samples are used in the self-assessment: evaluations; IEPs; and discipline. The directions for creating each sample are in Appendix C. Sampling is used as a cost-effective method of assessing a public agency’s performance without reviewing information on every child. The information gathered is used to generalize from the sample to all children with disabilities served by the public agency. To increase precision, some samples have been “weighted” to ensure certain subgroups are adequately represented in the sample. For example, samples of IEPs and IEP team evaluations are stratified to ensure elementary, middle, and high school students are represented. A table for determining sample size is in Appendix D of the Special Education Procedural Compliance Self-Assessment Guide.

Evaluating Compliance

Current school year IEPs, IEP team evaluations from the previous school year, and public agency records are used to conduct the self-assessment. Record review checklists have been developed by the WDPI for use with pupil records of students in the samples. The checklists contain requirements relevant for each sample. An electronic recording form has been developed to summarize the results from each sample. The electronic recording form must be completed and submitted for each sample. All records created for the self-assessment must be maintained for the year in which the self-assessment is completed and for four (4) additional fiscal years (July 1 through June 30). Record review checklists and recording forms appear in Appendix E. The WDPI has established evaluation standards and directions for each requirement in the self-assessment. The standards and directions are applied by the public agency staff in completing the self-assessment. These appear in Appendix F of the Special Education Procedural Compliance Self-Assessment Guide.

Training Materials

The following items have been updated and are ready for 2014-15. Items related to Indicator 13 - Transition have been removed from the self-assessment to a new application.

If you have questions about the self-assessment process that are not answered in this section or on the Self-Assessment Questions and Answers page, please submit your question by email.

For questions about this information, contact Patricia Williams (608) 267-3720