Cyclical Monitoring

Cyclical Monitoring as part of the Integrated Monitoring System

One-fifth of the public agencies are monitored each year beginning with the 2011-2012 school year. All public agencies will be monitored during the State Performance Plan (SPP) cycle, ending with the 2016-2017 school year. Cyclical monitoring is conducted using the Procedural Compliance Self-Assessment, through Sampling Indicators 8 and 14, and through Focused Review of Improvement Indicators (FRII).

Data Collection Cycle for Cyclical Monitoring

Procedural Compliance Self-AssessmentIndicators 11 and 15

The Procedural Compliance Self-Assessment is conducted by each public agency and assesses the public agency's implementation of special education requirements. The assessment uses samples of students' individualized education program (IEP) records and other sources. The self-assessment includes selected requirements of IDEA 2004 and state law, which are closely related to improving student outcomes and the IDEA State Performance Plan indicators.

The self-assessments are conducted in the fall of each year and results are reported to the WDPI in November. All noncompliance must be corrected as soon as possible, but no later than one year after identification. WDPI verifies correction of all identified noncompliance.

Data on Indicators 11 and 15 is collected through the Procedural Compliance Self-Assessment. For more detailed information about the Procedural Compliance Self-Assessment, click on the link in the title above.

Training and Technical Assistance: Indicator 11 - Procedural Compliance Self-Assessment

Sampling Indicators 8 and 14

Data collection for the sampling indicators in the State Performance Plan (SPP) is aligned with the Procedural Compliance Self-Assessment cycle. When districts participate in the Procedural Compliance Self-Assessment, they also participate in the data collections for Indicators 8 and 14. The results are reported in the Annual Performance Report (APR) to the Office of Special Education Programs (OSEP) on February 1. Click on the indicator number in the title above for detailed information about each of the sampling indicators.

Training and Technical Assistance: Indicator 8 - Indicator 14

Focused Review of Improvement Indicators (FRII): Indicators 1-8 and 14

Local educational agencies (LEAs) participate in a Focused Review of Improvement Indicators the year after they conduct their Procedural Compliance Self-Assessment. DPI has developed self-assessment modules for graduation, dropout, reading, discipline, educational environment, parent involvement, and post high school outcomes. LEAs focus their efforts on areas in need of improvement through data analysis, improvement planning and implementation. DPI uses indicator data to identify LEAs in need of additional technical assistance and progress monitoring. The FRII modules are also available to any district that would like to conduct a voluntary self-assessment of the improvement indicators.