Funds made available under the Individuals with Disabilities Education Act (IDEA) are paid to sub-recipients through a reimbursement process. Claims for funds are submitted online through the IDEA web-based budget.
FY 2012-13 Quarterly Claim Due Dates
IDEA claims should be submitted, at a minimum, quarterly for eligible budgeted expenditures. LEAs are always allowed to submit claims more frequently.
Claim Due Date
Expenditures Made From July 1, 2012 Through
|October 15, 2012||September 30, 2012|
|January 14, 2013||December 31, 2012|
|April 15, 2013||March 31, 2013|
|September 30, 2013||June 30, 2013|
Instructions for Submitting IDEA Entitlement Claims - This document includes:
- Step-by-step instructions, with screen shots, of the claiming process
- How to claim indirect
- How to submit a final claim
- Common claim error messages and what they signify
Instructions for Amending IDEA Claims - There are certain situations that arise when an LEA may wish to amend an IDEA claim representing funds that have already been received. This document includes step-by-step instructions for amending claims in the following situations:
- Moving funds from an existing claimed amount to a new budget item
- Moving funds from an existing claimed amount to a different existing budget item
- Trying to move claimed funds when there is not enough money to make adjustments
Instructions for Returning IDEA Funds to DPI - These instructions provide details on how to send grant funds back to DPI.
Returning IDEA Funds to DPI to meet MOE prior to year end closing - This document provides instructions on which reports need to be amended, who to contact at DPI, and how to code the return of a prior year's grant funds.
IDEA Indirect Cost Claiming - These instructions provide account codes for LEAs claiming indirect from the flow-through, preschool and CEIS grants.
Cash Management Policies
The purpose of the U.S. Department of Education's memo on cash management is to remind grant recipients of existing cash management requirements regarding payments. The second link is frequently asked questions regarding the requirements. The focus is returning interest earned (if any) on federal funds received in advance by the awarding agency.
- Cash Management Policies from the U.S. Department of Education
- Cash Management Policies Frequnetly Asked Questions