IDEA Budget Software Resources

Special Ed Web Portal Access

Directors of Special Education are provided a user name and set their own password in the Special Education Web Portal. In turn, district users must be provided access to the Special Education Web Portal through the Director of Special Education. The following links provide step-by-step instructions for adding district users access to the portal:

FY 2015-16 IDEA Budgets

Initial flow-through and preschool budgets for fiscal year 2015-16 are due July 1, 2016

Tips and Tricks Document - includes due dates, switching between fiscal years, budget activation, adding budget contacts, and carryover.

Quick Reference Table

Assurances Allowable Cost Document

Equitable Services Calculator

Title I Schoolwide Set-Aside Calculator

Budget & Claim Software Tutorial


Indirect Cost Recovery

(Handout) / (Webinar)


WUFAR Functions

The following are a list of functions that are available in the IDEA budget software for flow-through, preschool and Coordinated Early Intervening Services (CEIS) by fiscal year. If you feel that a function is missing, please contact

The following spreadsheets were last updated on December 26, 2012. The objects are separated by tabs.

Requesting Equipment and Other Capital Objects through the IDEA Budget Software

This three-page document describes the information an LEA must provide through the IDEA budget when requesting funds for equipment and other capital objects. A brief description of monitoring property is included.

Requesting IDEA Funds for Remodeling or Construction

Costs associated with remodeling due to the unique needs of a student or students with a disability are allowable under IDEA grants. A project is considered “remodeling” rather than “construction” if the alterations are to a previously completed building and the cost of the project is $100,000 or less. This is a short technical assistance document that provides the user with step-by-step instructions for requesting remodeling costs through the IDEA budget software.

Costs for construction or alteration of facilities must be excess costs of special education. A project must meet the needs of one or more children with disabilities. Costs for the general purpose of bringing facilities into compliance with Section 504 and ADA requirements are not allowed. LEAs must have prior approval from DPI to use IDEA funds for construction. Approval is gained by submitting a completed application. A print only copy of the LEA application for construction (PI-3208) can be downloaded here or a fillable copy from here.